Analytical thinking and organizational skills are needed to complete projects on schedule and within budget. This course provides a basic introduction to project management basics. Identifying resources and their availability is essential for creating a schedule. Managing expectations and avoiding scope creep are also important. Using schedule buffers, fail safes, and team backups can help prevent risky surprises.
Table of Contents
Projects are temporary endeavors that create unique products, services, or results. The definition of a project includes a clear beginning and end, with the project manager responsible for bringing the project to life within a limited timeframe. Each project has a distinct purpose and is undertaken to achieve specific objectives that stakeholders agree upon. The project is divided into phases, tasks, and activities the project team must perform to give a high-quality result. The project definition process establishes a working “template” for projects and allows the project manager to secure stakeholder acceptance, buy-in, and negotiation. The project goal and work effort are also expressed in precise, measurable words to avoid erroneous interpretations of the project’s outcomes and effects.
Defining the project scope is an essential step in project management Orlando FL. It helps the project team understand what will be accomplished, how it will be completed, and when. It also limits distractions and unnecessary expenditures. The scope statement includes the project objectives, work breakdown structure (WBS), milestones, resource requirements, and constraints. Along with specifying what is and is not included in the product, it also lists the project deliverables. While drafting the project scope, stakeholders should be asked to provide input. It allows them to voice any concerns and help make sure the project is on track from start to finish. It is also essential to identify potential additions to the project scope and ensure they go through a change control process before implementation.
The project schedule is a roadmap of activities and tasks that must be accomplished to reach the final deliverables. It is developed by interpreting the Work Breakdown Structure and the dependencies among various tasks. To develop the schedule, project managers can use tools. It is a valuable method for examining and verifying the project’s critical route. It helps project managers to communicate the timeline to their team members and other stakeholders.
Additionally, it serves as a warning mechanism for prospective project concerns. When paired with a robust resource management tool, it provides real-time updates on project metrics, including actual versus forecasted costs and schedule performance index. It allows project managers to take corrective measures proactively.
A project’s budget is the sum of all costs that the project will incur. It is an essential knowledge that must be thoroughly examined throughout planning. The best way to build a project budget is through a work breakdown structure (WBS). As each task is defined, you can add the estimated cost. A contingency reserve must be allocated in the budget. Once the budget is finalized, it is a good idea to get it approved by your stakeholders and team. It is also the time to record all assumptions used in building the project budget. It will allow for more clarity when actual costs diverge from expectations. It will help the team to adjust their estimates accordingly.
When a project requires changes to workflows or timelines, smoothly integrating these requests is vital to avoid impacting other project elements. A change control log helps assess and document these requests’ impact on project activities. Integrating the project with other projects also involves taking high-level information from the project charter and breaking it down into specific actions that people can follow. It allows teams to coordinate with one another and work together effectively. This process helps managers assemble new knowledge and additional resources to achieve project goals. It encourages accountability and stimulates innovation in the workplace. This process enables the project to deliver results that meet the organization’s business goals. It can also reduce the likelihood of project failure.